IBP partners functioned as task teams and undertook a wide variety of activities to achieve the objectives of the IBP program of work.
IBP Consortium Co-ordinating Committee Meetings
The IBP partners have held two IBP Co-ordinating Committee Meetings, in January and July 2005. The first meeting focused on reviewing the objectives and action items of the 2005 – 2007 IBP Strategy. This was the final phase of a detailed strategic planning process initiated and led by the Public Health Institute, Population and Leadership Program. The outcome was a programme of work agreed to by all partners. Partners prioritized activities, established Task Teams and selected specific assignments to either work with or lead. The second meeting, held in July, focused on reviewing the progress of each Task Team.
IBP partners from the Africa region, UK, and Malaysia were unable to attend these meetings. Arrangements were made to share the draft programme of work by tagging an IBP planning meeting onto local meetings, through individual visits to IBP partner agencies by the IBP Secretariat, or through electronic communication. IPPF has been going through a process of restructuring and would like to play a more active role once the new teams have been formed and staff members are in place. RCQHC, Makerere, ICOMP, and CAFS will, where possible, support regional and country activities, but have difficulties in participating fully in IBP Consortium activities, because of funding constraints.
IBP Steering Committee
The Chair of the IBP Consortium reconvened the IBP Steering Committee of founding IBP members and held two short meetings on 19 January and 21 July 2005. It was agreed that the Chair, in co-ordination with the IBP Secretariat, would work with members of the IBP Steering Committee to:
Better define the operating procedures and definitions of the consortium, including how to market the consortium in a way that might attract additional resources to support its work.
Further define operating procedures, roles, and responsibilities by beginning the process of creating an operating manual.
The IBP Consortium Operating Guidelines, which define membership criteria, structure, and roles and responsibilities, have been redrafted and reviewed by partners. A paper redefining the strategic vision and direction of the IBP Initiative was finalized in December 2005.
Chair of the IBP Consortium
Over the past year Family Health International (FHI) has enthusiastically and competently chaired the IBP Consortium, under the leadership of Mike Welsh, with support from Jason Smith, Wendy Castro, Reshma Naik, and Erika Dempsey. All partners have highly appreciated the exemplary fashion in which FHI has supported the IBP Consortium. The Chair has worked closely with the IBP Secretariat to move forward a number of activities including finalizing the IBP strategy, developing and implementing an extensive program of work, revising our operating guidelines, and making our presence known in more and more countries.
In August 2005, a "handover" meeting was held by the Chair involving representatives from the IBP Secretariat, USAID, and IntraHealth. The purpose of this meeting was to review with the future Chair, IntraHealth, lessons learned and the role of the Chair and Secretariat. The Chair passed the "Chair's Binder" including meeting minutes and draft versions of the Operating Guidelines to IntraHealth.
In October 2005, the Chair was officially handed over to IntraHealth. The Secretariat, on behalf of IBP Consortium members, thanked FHI for its cooperative, productive working relationship with Consortium members. IntraHealth was warmly welcomed as the new Chair of the IBP Consortium. IntraHealth, under the leadership of Pape Gaye, has been a champion of the IBP Initiative since it began in late 1999.
The IBP Secretariat has been experimenting with convening videoconferences to support planning meetings. Three videoconferences have been held involving the Chair, the IBP Secretariat, PLP, and the IBP/ECS Knowledge Gateway Steering Committee. Videoconferencing has proved to be a highly productive and effective way of meeting and will be incorporated more into the IBP work agenda over the next year.
IBP as a learning organization
The Task Team elected to undertake a literature review about "learning organizations." Individuals have shared materials with the group and an intern at WHO undertook a very short search of the literature. This Task Team will refocus its energies on planning a meeting with partners to share both the technologies and strategies being developed to support knowledge sharing within their organizations and projects.
Exchange Bazaar and Poster Sessions
The Task Team met at the end of April 2005 to prepare an initial draft of the How-to Guides: Organizing a Mini University, Organizing a Technology Cafe, Organizing an Information Exchange Fair, and Organizing a Poster Session. These guides are currently being used by members of the Jharkhand Health Society, India, as the basis for preparing a District Managers Meeting to launch the reproductive health component of the RCH II strategy. Once feedback has been received, the guides will be revised, reviewed by partners, finalized, and published on the IBP Web site. The Technology Brochure will be circulated to partners to update with 2005/6 publications and then re-published on the new IBP Web site.
Leading Change Task Team - IBP/MAQ "How to Guide" on Fostering Change
The purpose of this Task Team is to develop a framework for leading change to adapt, utilize, and scale up best practices in health. The Task Team has held three meetings, in July, August, and October 2005, and also works electronically through a Community of Practice on the IBP/ECS Knowledge Gateway.
A full report of the work of this Task Team is available from Management Sciences for Health (MSH), which is leading the task team. In summary, the Leading Change Task Team has specified its audience and agreed that the final product will be a package of materials and tools focused on how to:
- Create the conditions and capacity for change at all levels of the system
- Use the Change Agent Guide (from the latest MSH Manager) to support change and utilization of best practices
- Identify supporting materials
The product guides those who are in a position to lead change at local levels and those who are in positions to foster change, like IBP members at international and regional levels. The three items above will be in this package ? starting from how and where to begin the change process, through rapid dissemination, and when appropriate, through scaling up the change.
The Leading Change Task Team will complete the guide, monitor its use, and share experiences and lessons learned. The Task Team will test the utility and practicality of the package in at least two countries and work with IBP members to integrate the approaches and materials into work at the country level. The overall objective is to connect evidence-based practices for successful change to the introduction and scale up of evidence-based clinical and program practices.
Our partners have contributed to and maintained an Events Calendar on the IBP/ECS Knowledge Gateway.
Global Alliance of Nursing and Midwifery
This task is being undertaken in close collaboration with the WHO Department of Nursing and Midwifery and the WHO Department of Knowledge Communities and Sharing. The purpose of this team is to work with key WHO Nursing and Midwifery Collaborating Centres to help them form a Global Alliance for Nursing and Midwifery and use the IBP/ECS Knowledge Gateway to establish Communities of Practice that focus on three key areas of action: HIV and the Family, Improved Maternal Health, and Distance Education.
In June 2005, a meeting was held at WHO, in Geneva, to discuss the formation of a partnership based on the principles of the IBP Initiative. In November 2005, another meeting was hosted by the Johns Hopkins School of Nursing, in Baltimore, supported by IBP partners, to establish a Steering Committee and form the Global Alliance for Nursing and Midwifery. It is envisaged that this initial activity will lead into a larger one that involves improving access to and the use of information within international and country-based nursing and midwifery training institutions and professional organizations. A proposal for the next phase of activities will be submitted to the partners at the next IBP Consortium Co-ordinating Committee Meeting to be held in May 2006.
Knowledge sharing with professional groups and organizations
As part of our programme focused on enhancing knowledge sharing with professional organizations and agencies, the IBP Partners, in collaboration with WHO Country Offices, have provided technical inputs to the following international conferences, meetings of in-country professional associations, and in-country meetings:
African Reproductive Health and Research Training Network, 23 - 25 January 2005
Repositioning Family Planning in West Africa meeting held in Accra, Ghana, February 2005
The Forum for Youth and Adolescents in Reproductive Health in West and Central (Francophone) Africa, June 2005
12th Priorities in Reproductive Health and HIV Conference, Stellenbosch, South Africa, 18 - 21 October 2005
The Society of Gynaecology and Obstetrics of Nigeria, (SOGON), November 2005
East, Central, and Southern Africa Obstetrical and Gynaecological Societies, (ECSAOGS), Tanzania, November 2005
Steering Committee Meeting: Communities of Practice in Nursing and Midwifery, Geneva, June 2005, and Baltimore, 9 -11 November 2005
WHO/AFRO/USAID Repositioning Family Planning Meeting to Prepare an Advocacy Kit, Geneva, 9 - 11 November 2005
133rd Annual Meeting American Public Health Association (APHA)
10 - 14 December 2005 (Objective 2.5)
The partners of the IBP Initiative supported a panel discussion that provided an exposition of the Implementing Best Practices (IBP) Initiative on Tuesday, 13 December 2005. IBP partners submitted an excellent selection of abstracts for this meeting and the panel presentation involved representatives from FHI, WHO/RHR, JHBSPH/CCP/INFO, IntraHealth, MSH, and Georgetown University. The presentation and abstract submitted by FHI and the IBP Secretariat are available in the library of the IBP/ECS Knowledge Gateway, IBP Partners Community.